Work at MSMT

TO APPLY Please submit materials to Stephanie@msmt.org, which includes a cover letter, employment resume, and 3 contact references which include their phone and email address. We do not accept written references.  Please post Ticketing Software/Data Entry Clerk in the subject line.

ASSISTANT DEVELOPMENT DIRECTOR

Maine State Music Theatre (MSMT) is searching for a full-time/exempt Assistant Development Director. The Assistant Development Director position is an exciting opportunity to be part of the Senior Leadership of MSMT. They will assist the Development Director with all Development functions for the organization and frequently perform shared duties outside of Development, including some areas of marketing and communications. The Assistant Development Director works with the Development Director and in consultation with the Artistic Director, Managing Director, Director of Marketing and Communications and in consultation with the MSMT Board of Directors.

TO APPLY Please submit materials to Morgan@msmt.org which includes a cover letter, employment resume, and 3 contact references which include their phone and email address. We do not accept written references.  Please post “Assistant Development Director” in the subject line.

Essential functions include (but are not limited to):

Sponsorship and Advertising 

• Assist the Development Director, develop and implement an annual sponsorship and advertising plan
• Foster and maintain sponsor and advertiser relations in the community and throughout the state
• Procure show sponsors for each production season, adhering to budgetary goals
• Create and update contracts for sponsors on an annual basis and coordinate with the marketing department to ensure all benefits are being received
• Procure advertisers for the program for each production season adhering to budgetary goals
• Invoice and collect funds from sponsors and advertisers based on agreed rates
• Distribute and track ticket vouchers for sponsors
• Procure, organize, and follow-up on any trade with sponsors and advertisers
• Organize/setup portions of the theatre lobby with sponsor/advertiser banners and product placement in coordination with the Marketing department
• Research, build, and maintain community partnerships for shared development opportunities
• Create and implement outreach strategies
• Update the Board of Directors and MSMT Senior staff on current partnerships throughout the year
• Generate monthly sponsorship reports and track progress toward goals
• Provide support for Grant Research as requested by Development Director
• Provide concierge ticketing support to sponsors as needed

Event Management

• Attend all development events.  Many events will be off-site and outside of standard business hours
• Assist with the organization and set up of Development events as needed
• Coordinate all spring preview and summer sponsor concerts with sponsor and community partners.
• Assist with the organization, set up, and breakdown of each Opening Night Party
• Set up for each board meeting and take roll call before the start of each meeting
• With the Development Director, chaperone MSMT organized group trips to Boston, NYC, Lancaster, PA, and London as needed. Additional trips may be added in the future.
• Set up for Sensory Friendly Events with the support of a volunteer team
• Represent MSMT at community events, functions, trips, and meetings as needed.
• Working nights and weekends as required

Other Duties

• Assist Development Director with the acknowledgment of donations
• Maintain and improve development-related data through accurate data entry and ongoing clean-up efforts in CRM
• Update the content of sponsorship materials
• Assist with tracking departmental expenses
• Give tours of the MSMT Creative Studios and Backstage areas to sponsors and donors
• Give curtain speeches for the Theatre for Young Audiences performances
• Proofread and offer feedback on development materials and marketing materials as needed

Qualifications

Preferred candidates will have:

• Bachelor’s degree in arts administration, non-profit management, communication, related field, or real-world experience
• Minimum two years of development and/or marketing experience or relevant experience in non-profit fundraising, marketing, relationship management, or related fields
• Proficient with Google Suite, Microsoft (Word, Excel), Canva, Adobe, Dropbox, and other applicable software programs
• Experience in arts administration and/or arts education a plus
• Have a friendly, warm, positive, respectful, and professional attitude
• Knowledge of Patron Manager or other CRM software a plus
• Superior organizational, interpersonal, time management, multi-tasking, problem-solving, and communication skills
• Expert attention to detail and accuracy
• Proven success at meeting and exceeding revenue goals
• Proven successful interactions with Boards and a diverse array of community relationships
• Experience working in a fast-paced, energized, and quickly changing environment
• Driver’s license and clean driving record required
• Able to work independently and as a team player
• Promote a collaborative, inclusive, and respectful working environment

Physical Requirements

• Prolonged periods of sitting, standing, bending, kneeling, walking, and climbing

Work Week and Hours – Post & Pre Season (September – May)

• MSMT standard work week during this time period are Mon – Fri 8:30am to 5pm
• Night and Weekend event hours vary and will be outside of standard working hours

Summer Season (June – August)

• MSMT standard work week during this period is Mon- Sat 9:00 – 5:00 PM, though longer hours will happen
• An average work week during the producing summer season is between 50-70 hours. All positions will work weekends, holidays, and evenings as required per department.
• Attendance is mandatory at Opening Night Celebration and other development events, which can extend until midnight.
• $40,000 – $45,000 annually based on experience. This is an exempt salaried position and not eligible for overtime

Position starts

• September 7

Salary/Benefits

• $40,000 – $45,000 DOE
• Health Insurance
• Life Insurance
• Dental
• 401K
• Vacation Time
• Paid Time Off

• Directly assist the Artistic Director with projects as needed
• Assist with acknowledgment of donations and appeals to patrons
• Assist with the digitization of records and maintenance of the company calendar
• Serve as part of the setup team for MSMT Events
• Welcome guests to the Administrative Office and Creative Studios
• Complete other tasks as needed during scheduled hours

• High School diploma
• Excellent organizational skills
• Superior communication skills
• Expert attention to detail and accuracy
• A proactive and professional attitude
• Expert attention to detail and accuracy
• Excellent computer/technology skills, especially in Google Suite, Word, Excel, and social media platforms. Knowledge of Patron Manager or other CRM software a plus
• A spirit of curiosity and tenacity to “get the job done”
• Driver’s License preferred; consistent access to transportation to/from work.
• Finally, the ideal candidate will demonstrate a strong passion for MSMT’s dedication to the company’s principles of inclusion, diversity, equity, anti-racism, and access

• ASAP – September 8

• $18 per hour
• 9:00 to 5:00 Monday – Friday, Weekend days as agreed
• Hours negotiable